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Administrative Assistant

di Stefano Landscaping is an award winning Landscape Design, construction and maintenance company located in Essex, Vermont.

Do you want to grow in a professional environment? Do you like to work in a fast paced environment with opportunity for advancement and education?

di Stefano Landscaping continues to grow and is currently seeking an enthusiastic, creative, and experienced Administrative Assistant to join our team.

In your cover letter, please provide a brief overview of prior work, relevant life history, future goals, and salary requirements.

Summary of Job Description


· Answer incoming calls, deliver messages & establish new leads

· Maintain company calendar and dashboard, schedule appointments/events

· Organize/assist company events such as meetings, BBQ’s and holiday party

· Prepare communications such as memos & emails – write/edit documents

· Filing/Office Organization

· Assist Accounting Manager with data entry & Accounts Receivable. Assist president in day to day operations, travel planning and scheduling.

· HR: New hire paperwork – state reporting – Motor Vehicle checks – uniforms – updating handbook – worker’s comp claim processing – health insurance admin – track/schedule annual employee reviews – referral program – shop dashboard – unemployment training/assistance

· Office Supplies

· Manage Verizon account & all computers/devices

· Customer service & relations – communications/thank you cards

· Social Media/Blogs

Skills Required


– Writing/Communication

– Organizational


– Microsoft – Word, Excel, PowerPoint

– G Suite – Calendars, Contacts, Drive

– QuickBooks

– Social Media – Facebook, Instagram

Financial Duties:

  • Expense reports
  • Processing payments
  • Billing


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